Contractor Induction Software

The induction nobody can prove

A manual induction runs like this. A new crew arrives early, the supervisor is busy, so the induction is given later to a group of six by whoever is free, from slides that were last updated when the site layout was different. Six names go on a sheet and the sheet goes into a folder. When an incident happens the folder is searched. If the sheet is found, it proves that a person signed a sheet, not that they watched the briefing, understood the hazards or knew where the muster point was. The site manager has spent hours a week giving inductions and still cannot answer the one question that matters.

Workplace safety law in every market we serve puts the duty on the site to make sure contractors are competent and informed before they work: OSHA standards in the United States, the Health and Safety at Work Act and the CDM Regulations in the United Kingdom, the EU Framework Directive and its national laws, and ISO 45001 wherever it is adopted. What they have in common is that the evidence must be retrievable.

The induction that proves itself

With induction software the worker is inducted by the system, the same way every time. The lessons play on the kiosk or, for a crew, on a screen while each worker answers the test on their own phone. A pass issues a certificate with a QR code; a fail is recorded and can be retaken. The supervisor approves from a notification, the gate scans the pass, and the record shows who was inducted, in what, when, with what result and who approved it.

Android tablet kiosk

A tablet on the gatehouse wall, locked to the site flow, running registration, the induction, the test and the gate scanner. It keeps working without a network connection, holding its own copy of the site's settings and lessons, and syncs when the link returns, which matters at remote and dusty sites. Face sign-in lets regular workers sign in without retyping their details.

Windows kiosk application

The same flow on a floor-standing touch kiosk or a gatehouse PC, also offline-capable, with face sign-in and fingerprint sign-in through a supported USB fingerprint reader for sites that want to stop pass sharing.

Browser kiosk

Any screen with a modern browser can run the induction, test, certificate, passes and gate scanner. It needs a connection, so it suits a site office with reliable internet.

Workers' phones and group training

Workers register from a QR poster on their own phone with nothing to install. For a crew, the trainer plays the lessons once on the kiosk, then shows a QR code; each worker scans it, takes the test on their own phone and downloads their certificate and pass, while the kiosk shows a live roster the trainer can manage.

Supervisor and guard app

Supervisors use the Android app to approve or reject registrations from a push notification, see who is on site and release workers at the end of the shift. Guards can scan passes from a phone at a second gate.

The same platform also runs worker induction, vendor induction and employee induction, and the wider training programme described on our safety training and compliance kiosk page.

Some sites need more than configuration: permits to work signed at the kiosk, trade cards and licences with expiry dates checked at the gate, refresher inductions enforced on a schedule, a muster roster for evacuations, subcontractor hierarchies by work order, a turnstile or barrier that opens on a valid pass, or contractor hours sent to payroll. Those are built to your requirements on the same platform by our kiosk application development and integration teams, with a pilot first and a contract that names what is being built.